Are you passionate about storytelling and storytellers?
Do you have exceptional skills in organizing and administration? Do you have the ability to evaluate office support functions in areas of organizational development, human resources, financial management and board governance?
We are seeking a talented new staff member to provide essential business administration support to senior management at a pivotal time of organizational growth.
Job title: Business Support Manager
Reports to: CEO
Location: Winnipeg, Manitoba
Status: 30 hours per week, salaried with benefits (schedule is flexible; to be discussed during the interview process)
Application deadline: Wednesday, August 3 @ noon CT
Propelled by a visionary network of donors, private and public organizations, staff and board, the National Screen Institute supports creators from across Canada to tell unforgettable stories. Through industry-informed training and mentoring in film, television and digital media, our students and alumni find their voice and place on the global stage, inspiring us to shape a better world.
The ideal candidate values equity, diversity and inclusion, and is knowledgeable about these issues. They will be a supporter of the values which guide the work of the National Screen Institute, have experience working cross-culturally and be committed to serving storytellers from underrepresented communities.
The National Screen Institute has a remote work/hybrid policy which allows employees the flexibility to work remotely. In this position you will be required to work partial hours in Winnipeg’s Exchange District each week. All employees are required to be fully vaccinated and able to provide official verification before their first day of hire.
Job overview
The primary role of the business support manager is to support the organization in the areas of organizational development, human resources, financial management and board governance to ensure smooth and efficient administrative operations.
The business support manager is skilled in multitasking and is professional, diplomatic and confidential in executing this role. They provide management support to senior management and act as secretary to the National Screen Institute Board of Directors.
Responsibilities and duties
Organizational development / human resources
Support the HR function on behalf of the CEO and director of operations to maintain confidential employee personnel records and organize the performance management system
Manage health and retirement benefits on behalf of the CEO
Prepare communications and assist in recruitment and hiring
Participate in and contribute to strategic planning
Office management
Anticipate and proactively initiate work and projects, materials and documents to support the work of the CEO
Ensure the CEO is adequately briefed and prepared for meetings and all engagements
Assist in overall office management, including purchasing office supplies
Regularly research and recommend office systems, technology, equipment
Provide basic technical support to staff working online and in the physical office; determine when to engage external IT support
Represent the National Screen Institute at events as assigned
Financial management
Support the finance function, including maintaining finance and payroll files; ordering cheques and other supplies required for bank deposits and payment processing; preparing credit card reconciliations; opening mail and listing deposits; obtaining postage and mailing cheques; and other assistance as required
Track and record sick and vacation time
Secretary, National Screen Institute Board of Directors
Organize and provide administrative services to the Annual General Meeting, board and committee meetings and other meetings as required
Prepare agenda, meeting schedules and board packages
Manage meeting logistics and record minutes
Maintain files, manage documents and new member orientation
Update changes to By Laws, board policies and Terms of References
Qualifications
A relevant post-secondary degree / diploma and five to seven years related experience, or an equivalent combination of education and related experience.
Skills and experience
Well-developed administrative / management skills to organize, administer and evaluate office support functions
Ability to exercise good judgment and work with sensitive, critical and confidential matters
Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer / client service and response
Professional written and communication skills with proven ability to communicate effectively with all organization levels including staff, funders, volunteers and other partners
Superior skills in Word, Excel, PowerPoint, Teams and Zoom as well as electronic filing systems, with an aptitude and willingness to learn new software and other relevant applications and technical / office equipment at an intermediate level
Excellent problem-solving abilities and able to work at finding creative solutions to resolve issues
Superior organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Ability to accurately read and interpret financial information such as invoices, bank deposits, cheque requisitions, reconciliation spreadsheets and other financial information as assigned
Ability to work effectively both independently and as part of a team
Familiarity with the role and responsibilities of charitable organizations and experience working with a not-for-profit board of directors
Demonstrated interest in the work of not-for-profit organizations in general, and the media production industry
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Experience managing databases and information systems and producing analytical reports
Strong project management skills
Strong organizational abilities including document management
Excellent written, presentation and interpersonal skills
The National Screen Institute is committed to supporting individuals from underrepresented communities including Black, Indigenous, People of Colour, women, lesbian, gay, bisexual, transgender, queer or questioning and two-spirit (LGBTQ2S+), people with disabilities, those outside large urban centres, those from regional and remote areas and various religious groups.
Please let us know if you identify with any of these on your application.
Please submit a resume indicating relevant experience and a cover letter expressing your interest in the position to careers@nsi-canada.ca by Wednesday, August 3 @ noon CT.
The National Screen Institute thanks all candidates for their interest. Only those selected for interview will be contacted.
The short documentary is a personal story about Kim as she searches for truth and answers about the life of her Indigenous grandmother Flora Bear.
“I’m thrilled and honoured that my film was selected to premiere at the Gimli International Film Festival,” says Kim. “Growing up in Winnipeg, I’ve spent many summers enjoying all the beauty of Gimli. My late father grew up near Riverton just north of Gimli, so being able to share my family story in this community is a great privilege.”
“For me, figuring out how to tell this story is what mattered most. Creating this film felt like a bonus adventure, and I learned so much along the way! The NSI IndigiDocs program created an intimate, safe space for all the artists to explore and express the truth of their narrative.”
“The industry connections and partnership introductions, like Hot Docs CrossCurrents and the Indigenous Screen Office, which I made during the program are valuable beyond measure and I’m grateful for all of the newfound friends I’ve gathered along the way. But my greatest reward from participating in the program was to honour my Indigenous grandmother, my kokum Flora, by sharing a little bit about her life.”
Kokum, with love. will screen along with nine other Manitoba-made shorts from this past year as part of the Manitoba Shorts in Competition. One film will be named this year’s best Manitoba short film at the end of the screenings.
The entire Manitoba Shorts In Competition showcase screens at Gimli Theatre on Saturday, July 23 at 1:15 p.m. Get your tickets now!
